Privacy Notice

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About this notice

This notice is written to comply with the General Data Protection Regulation (GDPR) and provides information about how The MECO Group Ltd collects, uses, shares and stores personal data in the capacity as a ‘Data Controller’.

What personal data do we process?

We collect and use relevant information about you to perform services as an Underwriting Manager. This applies to both business and employment contracts and can include:

  • your name, address, date of birth and contact details
  • your insurance policy and claims history
  • financial information such as bank account details
  • where critical for providing the service requested, sensitive details such as information about your health
  • other information in connection with the insurance cover from which you benefit.

How do we collect your personal information?

The information we collect about you may come directly through our contact with you including by email, telephone or written correspondence. Alternatively it may also be provided to us by a third party such as a trade association, insurer, insurance broker, anti-financial crime databases or in the event of a claim third parties, such as lawyers and/or loss adjusters.

How do we use your information?

We use your information to enable us to provide you with services relevant to our role as Underwriting Managers. This may include:

  • arrange insurance cover and to process premium
  • to administer and service the insurance policy
  • to assist with the processing, management and/or the defence of any insurance claims
  • to invite and arrange renewal of your insurance business
  • to fulfil the legal and regulatory obligations
  • to establish, exercise and defend our legal rights
  • to fulfil a legitimate business interest, where such an interest does not conflict with or harm your data privacy rights.

For employees this may include reasonable checks in relation to employment processing.

On occasion it may be necessary for us to process sensitive data such as health information to enable us to provide a service you have requested. We will only process such data if it is critical to providing that service and we will therefore not seek your explicit consent so to do. Should you object to providing your consent or should you later withdraw your consent, we shall not be able to provide you with the services to which that information relates.

Who do we share your information with?

The way insurance works means that your information may be shared with and used by a number of third parties in the insurance sector for example:

  • agents or brokers
  • reinsurers
  • loss adjusters
  • sub-contractors
  • regulators
  • law enforcement agencies
  • fraud and crime prevention and detection agencies
  • compulsory insurance databases.

We will only disclose your personal information in connection with the insurance services that we provide and to the extent required or permitted by law.

For a guide to how and why the insurance industry is required to use and share personal data please see the Insurance Market Core Uses Information Notice. This is published on the Lloyd’s Market Association website here.

Please note that under no circumstances do we sell your data or pass on your data to those that wish to use it for marketing purposes.

Transferring your personal data

Should your personal data be transferred outside the UK then The MECO Group Ltd will take all reasonable measures to safeguard the transfer of your personal data to third parties that are compliant with GDPR.

How long do we store data for?

We will not keep your data for longer than is necessary once we have fulfilled the processing purpose(s) set out in this notice unless we need to do so to comply with our legal and regulatory obligations or to enable us to establish, exercise and defend our legal rights. In most circumstances this will mean that we keep data for at least six years after the termination of our business relationship with the data subject. Though the exact period of time we retain data will depend on what data we hold and the legal & regulatory obligations.

The MECO Group Ltd

The MECO Group Ltd is the ultimate holding company for Michael Else and Co. Ltd who trading names include Charterers P&I, Transmarine, CPIC Commodities and True North.

Your rights

The data we keep about you should be accurate and up to date. Please contact us if you wish to update your details, view a copy of the information we hold on you, request that any inaccurate personal data be corrected, blocked, deleted or to change your consent choices (where applicable).

If you have any questions about this notice or you wish to exercise any of your rights in relation to the personal data we hold about you please contact the Data Protection Officer:

Name:   Lee Wilson
Phone: +44 20 7702 3928
Email:    lwilson@themecogroup.co.uk
Address: 65 Leadenhall St, London. EC3A 2AD United Kingdom.

The Data Controller is:

Name:   The MECO Group Ltd
Phone:  +44 20 7702 3928
Email:    mail@themecogroup.co.uk
Address: 65 Leadenhall St, London. EC3A 2AD United Kingdom.

Should you wish to gain more information about your data protection rights or lodge a complaint if you think that your personal data has been inappropriately used please visit the Information Commissioner’s Office website: http://www.ico.org.uk/